Ultimate Guide to West Campus Move-in and Move-out

by Megan Mills

Looking to move to a new apartment in West Campus?

At Waterloo, our leasing staff has helped hundreds of students find housing in West Campus. While moving to a new apartment is exciting, we understand that the process of moving can be a pain.

For this reason, we have compiled an ultimate guide to moving in West Campus near UT Austin to help you navigate the moving process.

Moving in West Campus: Things to Consider

Moving is no easy task. There are many elements that go into the moving process, some of which are not so obvious at first. To help you make sure you’ve got everything covered, we’ve created a list of things you’ll need to consider when you move to a new apartment.


Move-in ready living area at Waterloo Tower.

Building Access

Since most apartments in West Campus have designated move-in times, you’ll want to figure out when your move-in time is, or if you will need to schedule your move-in time. You will also need to find out when you can pick up and program your key fob, if necessary.

Most West Campus apartments have controlled access for added security, and often require the use of electronic key fobs to operate elevators, access community amenities, and access your unit. 

You will likely need to program your key fob when you get to the property. Be sure to ask your apartment complex whether or not you will need to take this step, as some key fobs are pre-programmed. 

Once you program your key fob, you will be able to easily access your room and community amenities throughout the lease term.

Hiring Movers

If you furnish your own apartment near UT Austin, you may need additional help when it comes to moving things in or out.

The cost of hiring movers can range from around $25 to $50 per hour for each professional, plus $20 to $50 per hour for the moving vehicle. If you decide that you don’t need movers but would still like to rent a moving truck to speed up the process, U-Haul has affordable rental options for approximately $30 to $50 per hour, depending on demand.

Some West Campus properties hire movers to assist new residents on move-in day. If your apartment does not provide movers, be sure to factor this into your housing budget.


When moving out of your current apartment, you will need to clean your space to avoid an additional charge for leaving your space dirty. 

Many students choose to hire a cleaning service rather than doing this themselves. Some residents also choose to hire a cleaning service upon moving in, especially at older properties. 

Cleaning services can cost between $100 to $500 depending on your needs. Typically, in West Campus, services will not run you more than $250 unless you have a large space, and you can often find services at the lowest end of this range.


Along with cleaning, apartments will also charge an additional fee if you fail to repair any damages to the apartment after you move out. These may include patching and/or repairing any damages made to the walls, ceilings, floors, furniture or equipment.

You can typically buy these tools at your local home improvement store (i.e., paint, a wall patch kit). If you opt to leave these small damages rather than repairing them, you will likely be charged a small fee for each scratch or nail hole, so be sure to take this into account when budgeting.


Many UT students rent a storage unit for the time between their leases. Especially for those who furnish their own apartment, designated storage space can make the moving process much easier than trying to find another arrangement.

Read Next: A UT Austin Student’s Guide to Summer Storage Solutions

Top storage companies near West Campus include Public Storage, CubeSmart, and Life Storage. While these companies offer a variety of unit sizes, most students will choose a 5’ x 5’ or 5’ x 10’ unit.

The majority of students don’t need more than a 5’ x 5’ unit. However, these storage spaces get rented the fastest in college towns, so it’s important to plan ahead to a spot before these units are sold out.

To help you understand your storage options near West Campus, we have compiled a list of storage units near UT Austin.

Where to Stay in the Meantime

Student housing in West Campus typically has move-in dates in early August, and move-out dates at the end of July. This timeline leaves about two weeks between leases, in which you will have to find another place to stay.

Many students, especially those who live in Texas, choose to go home during this time since there are not any classes going on. Another popular option is early move-in – many apartment complexes in West Campus offer early move-in to their residents at an additional cost, so if this is something you are interested in, contact your apartment staff to learn about their dates and pricing on early move-in. Alternatively, if you have a friend that is renewing their lease, staying with them might be a good option for you.

Some students opt to renew their lease rather than move to a new apartment complex in West Campus. If you opt to renew, you’re in luck – you won’t have to worry about finding a place to stay. 

If none of these options work for you, there are many Airbnb listings available in Austin at a variety of price points.

Change Your Mailing Address

When you move out of your apartment and into your new one, you will have to update your address. While this might seem like common sense, between your bank account and online shopping platforms, it can be easy to forget.

Most apartments have a mail and/or package room to ensure secure deliveries. Be sure to ask your apartment complex about their mail policy, since some package delivery systems require a separate enrollment process (e.g., Luxer One).

As you can see, there are many variables that go into the process of West Campus move-in and move-out. To help you ensure that everything is accounted for, we have developed a moving checklist for you to use next time you move:

Download the Moving Checklist

We hope this article helped you prepare for moving day in West Campus. If you’d like to learn more about Waterloo or West Campus living, please contact our leasing staff, who are more than happy to answer any questions you may have.